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How to reserve a Zoom Meeting room


We have automated the reservation of the Zoom Meeting room.   You may now reserve a Zoom Meeting room by yourself.

To reserve the room, open Outlook from your computer or sign in to Outlook on the web. Schedule a new meeting and add the room or equipment to the meeting like you would when inviting other employees or customers. You've now reserved it.


For those who are using Outlook Web, please check this link instead.


For those who are using Outlook installed on there computer, the below shall apply. 

  1. Open Outlook on your computer.

  2. On the Home tab, choose New Items > Meeting.

    To schedule a meeting, on the Home tab, in the New group, choose New Items, and then Meeting.

    Or, from your Calendar, just choose New Meeting.

  3. In the To field, type the name of the conference room (ZOOM MEETING) you want to reserve, in addition to any attendees you'd like to invite.  

  4. In the Subject line, type the purpose of the reservation or meeting.

  5. Change the Location value to Zoom Meeting

  6. Change the Start time and End time. Or, choose All day event. To make the meeting or reservation repeat, choose Recurrence at the top.

    Reserve meeting time

  7.  Type a message describing the purpose and attach any files if needed.  You also need to copy and paste the text below to your invite.


Please connect using a computer by going to this link.

If it is your first time to use. These links can be useful to you.

How Do I Join A Meeting?

How Do I Join or Test My Computer/Device Audio?


 8. To make sure the room, equipment, and people you've invited are available, click Scheduling Assistant at the top. Then select an available time in the calendar.Check if room equipment available

Tip In the scheduling calendar, blue means the room or equipment is reserved, or busy. Select the white, or free, area on the calendar.

9. When finished, choose Send.

IMPORTANT: Wait for the email the Room Reservation will send you.  This ensures that the Zoom Meeting room is indeed reserved for you.  If it was declined, you will need to edit your calendar invite and choose another time.


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Article details
Article ID: 21
Category: Knowledgebase
Date added: 2018-07-11 11:29:44
Views: 211
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